Enter your Last Name, capitalization does not matter but spelling does.
Enter either your SSN or Datatel ID No.
Dashes are not required for SSN.
You MUST enter leading zeroes in Datatel Id No field.
• Logging into WebAdvisor
• Getting Started with WebAdvisor
• STEP 3 (Check your email for temporary password)
• Faculty members main information screens
•
Tips
from the Registrar's Office
• Steps to access your class roster(s) on-line
• Steps to enter your grades on-line
• How do I know if my Grades have been submitted?
• WebAdvisor Security Time-Out function
• How to submit a Change of Grade
• How to submit a Deficiency Form
• The King's Network vs WebAdvisor
WebAdvisor is a software tool that allows faculty members and students to access their academic information at King's College via any computer linked to the internet. The WebAdvisor web address is http://www.kings.edu/webadvisorlogin/.
As a faculty member you will be able to access your:
a) Teaching schedule.
b) Class roster(s).
c) Submit grades on-line
Faculty advisors will have access the following information for their student advisees:
a) Transcripts
b) Schedules
c) SAT test scores
d) Student Profile information
e) Program Evaluation
Security notation: Only users whose identification is logged into the King's College WebAdvisor Registry file gain access into the WebAdvisor system. The WebAdvisor system operates on a web server that is secured with a 128 bit encrypted digital certificate, the highest form of online digital encryption.
To access the WebAdvisor system follow these steps:
a) Go to the King's homepage, www.kings.edu in the lower-right corner click MyKings.
b) On the left-hand side of the page click on the link titled WebAdvisor .
c) Click Login To WebAdvisor
d) Click Login In located at either the top or bottom of the page.
Enter your WebAdvisor user id and password.
e) Click Faculty
Getting Started with WebAdvisor
If you are new to WebAdvisor :
Click I'm New to WebAdvisor
Follow these four steps to log in for the first time.
1. Get your user ID
2. Reset your password
3. Check your e-mail to receive your password.
4. Log in
Click OK to proceed to step 1
STEP
1 (Get User Id)
Enter your Last Name, capitalization does not matter but spelling does.
Enter either your SSN or Datatel ID No.
Dashes are not required for SSN.
You MUST enter leading zeroes in
Datatel
Id No field.
Click Submit
(Note: Your user id will display on the next page.)
Using the drop-down box select a pre-defined email address to which your temporary password will be emailed.
Go to that email address to retrieve your temporary password.
Example
email containing temporary password
You should receive an email
similar to this:
*************
*********
**** DO NOT REPLY TO THIS EMAIL ****
Your WebAdvisor password has been reset at your request.
*
Next:
1) Return to your web browser and Log In.
This is your new TEMPORARY password: had97tape.
*
2) The first time you log in you must define a new password that you will use from then on.
*
*
If you have received this e-mail in error, please contact your system administrator immediately.
*********
(WBC009)
STEP
4 (Log In)
Login using the your User Id generated after Step 1 and the temporary password that was sent to your email address.
After you login for the first time, the system will prompt you to change the temporary password to a password of your choosing.
Your new password MUST be 6 to 9 characters in length AND include BOTH letters and numbers.
At this time you can enter
the optional password hint.
Click Submit.
Faculty
members main information screens
The system is date driven.
Once you select an option above you will be prompted to enter either a term
from a drop-down box or a specific date range.
It is suggested that you select a term from the drop-down box.
After having entered a term
or date on My Advisees, those students that are listed as your advisees
for that term or date range will display.
The next screen will display
a drop-down box along side each of your advisees name.
For each advisee you now have the ability to do the following ACTION:
View Student Transcript
View Student Schedule - You will be prompted for a specific term.
*Evaluate Program - Creates a Degree Audit report.
View Student Test Summary - Displays SAT scores..
View Student Profile
The “Evaluate Program” option allows you to run an audit report on the student's current major program of study. Or, you can use the “What if” drop down box to select another program of study. This can be helpful when advising students who are considering changing their major. The “What if” option will produce a Degree Audit report showing what courses are needed if the student decided to change majors.
The Advisees screen simply allows you to view or print a list of your advisees for a particular term or date range. The fields listed above are populated for each advisee.
The Class Roster screen gives you the ability to view or print each of your class rosters for a particular term or date range.
Initially this screen displays your class schedule. To see your roster for a particular course section click into the box under the heading “Choose One” and hit submit. All students registered for that course section will display. You can hit the print icon on your toolbar to send this roster to your printer.
It is recommended that you print a class roster for the first day of each semester and another roster after the DROP period has concluded. However, you are free to view or print your rosters as often as you desire.
During the registration period it is a handy way to track the number of students registering for your courses.
The Grading screen prompts for a term or date range. It is recommended that you always select the term from the drop-down box.
The next screen to display will list your course schedule for that date range.
From the drop-down box select they type of grades that you are entering either
Final grades or Midterm grades
Next, select the course for which you want to enter grades. The system will display a grade roster. Simply enter the grades into the field alongside each student name. When you are finished hit submit.
The system will require you to enter a date if you give an IN [incomplete grade] or IP [in progress grade]. Each semester we will provide you with the date by which incomplete grades will change to an “F” grade provided the IN has not been changed.
Note : After you hit submit grades are NOT automatically posted to each student's record. Once all faculty members have entered their grades the Registrar's Office will run several verification checks. When it is determined that all grades have been entered then the Registrar's Office will post the grades updating the student records.
Deficiency Grades - For each student receiving a grade of “D” or “F” please complete a deficiency form using the On-line Deficiency Form located on the Registrar's webpage at http://www.kings.edu/deficiencies/
Using the Search for Sections
options requires you to enter data into at least two (2) fields:
First, you must select a term from the drop-down box.
Second, enter data into any other field.
Search for Classes can be extremely helpful when advising students about course selection as it provides you with access real time data. When you are advising students about courses for the next semester you can see which sections are open or closed by look at the course status field.
The My Class Schedule option allows you to view or print your class schedule for a particular term or date range.
The Student Profile screen gives you the ability to view the following data for any student:
Address
Phone
Major
Minor
Anticipated graduation date
Advisor
To view data on any student you are required to enter either the student's identification number or SSN.
This information can be helpful if you are trying to contact a student, or secure information regarding the student's major or advisor.
Tips from the Registrar's Office
Login into WebAdvsior.
1. Under Faculty click Class roster
2. Select the appropriate term from the drop down box and hit submit.
3. Your course schedule for the term selected will appear.
4. To view a class roster for a specific course section click into the box labeled "Choose One" and hit submit . Your class roster will appear listing the names of all students currently registered for that section.
To print a hardcopy of this class roster simply hit the print icon on the toolbar.
You can view or print your class roster(s) as frequently as you desire. It
is suggested that you print your roster(s) as follows:
1. Prior to the first class day.
2. At the start of the second week of the semester, after the add period has concluded.
3. At the start of the third
week of the semester, after the drop period has concluded. There should be no
additions or drops from your class roster after the drop period has ended. This
should be your final class roster for the semester.
Log into WebAdvisor
1. Under Faculty click Grading
2. Select the appropriate term from the drop down box and hit submit.
3. Your course schedule
for the term selected will appear.
In the drop-down box titled "Final or Midterm/Intermediate Grading"
select F - Final Grades or I - Midterm grades.
Note: Midterm grades are given to all freshman and those non-freshman who are
earning a grade of "D" or "F". The column labeled "CLASS"
indicates the student's level: 01 = freshman, 02 = sophomore, 03 = junior, 04
= senior.
4. To enter grades for a
specific course section click into the box labeled "Choose One"
and hit submit. Your class roster will appear.
5. Simply enter a letter
grade for each student and when you are finished hit
the submit button.
Valid grades are: A A- B+ B B- C+ C C- D F P
If you enter an IN or IP grade the system will require you to enter an
IN (Incomplete) IP (In progress) AU (Audit)
Expire Date which will be provided by the Registrar's Office each semester.
6. Remember to use the On-line
Deficiency form for any student receiving a grade
of "D" or "F".
This form can be found on the Registrar's page located under the Academics tab.
Or, you can get to it by clicking on this link: http://www.kings.edu/deficiencies/
Remember to use the On-line Deficiency form you must first enter your *NETWORK logon id and password.
*The NETWORK
logon id and password is the logon id and password that you use to
gain access to any computer on campus. The NETWORK
logon id and password is not the same as your WebAdvisor
logon id and password. WebAdvisor is a completely different system.
There are two ways to check:
1. Upon entering your grades for a section and hitting the submit button, you should see the following message if your grades are submitted successfully:
Your process is complete; press the MENU button to
continue.
If you see anything other than this message, then your grades have not been
submitted successfully; in other words the submit process is incomplete.
2. You can always go back into the course section and open up the grade roster.
When you open the roster if you see grades then you know that the grades have
been successfully submitted and are stored in the system.
If you open the roster and do NOT see any grades, then an error occurred at
the submission time and your grades are not stored in the system.
In WebAdvisor once you bring up a grade roster you have 20 minutes to enter the grades for that section and hit submit.
This is a security feature of WebAdvisor. It is to avoid situations where you might have an open grade roster on your screen and walk away from your desk for a cup of coffee or restroom break, and in the meantime someone walks by your computer and enters or changes a grade on your screen.
Once the grade roster screen is opened, If you do not submit grades after 20 minutes you will get a message that begins with the letters MNRQ. At this point the grades that you previously entered will have to be re-entered.
It is probably best to have
all your grades calculated before you sit down to the WebAdvisor grade entry
screen. Once at the grade entry screen you can simply type the grades in and
hit submit.
After all grades have been entered via WebAdvisor they are verified. The verification process "locks" the grades. At this point grades cannot be changed by using the WebAdvisor system.
You have two options in which to change a verified grade:
Option #1> Complete a hardcopy Change of Grade form in the Registrar's Office.
Option #2> Complete the On-line Change of Grade form located on the Registrar's webpage. The Registrar's webpage is located under the Academics tab found on the King's College home page, www.kings.edu
Also, located on the Registrar's webpage is the On-line Deficiency From. To access either the On-line Grade Change form or Deficiency form a security box will appear requiring you to enter your
King's email address and password
Kings' College homepage
www.kings.edu
ACADEMICS tab
Registrar's Office tab
FOR FACULTY
• Grade Change Form
• Deficiency Form
Faculty members are required to submit a Deficiency report for each grade of "D" or "F" that is submitted. The information on this form is reviewed by the student's advisor and the Academic Standing committee. It provides valuable information as pertains to the reason(s) that a student has earned an unsatisfactory grade.
You have two options in which to submit a Deficiency Form:
Option #1> Complete
a hardcopy Deficiency Form.
Copies can be obtained in the Registrar's Office, the Center for Life Long Learning
or the secretarial offices located on the ground floors of the Hafey-Marian
or McGowan Business School buildings.
Option #2> Complete the On-line Deficiency Form located on the Registrar's webpage. The Registrar's webpage is located under the Academics tab found on the King's College home page, www.kings.edu
Also, located on the Registrar's webpage is the On-line Grade Change form. To access either the On-line Deficiency Form or Grade Change form a security box will appear requiring you to enter your
King's email address and password
Kings' College homepage
www.kings.edu
ACADEMICS tab
Registrar's Office tab
FOR FACULTY
• Grade Change Form
• Deficiency Form
The King's College homepage [www.kings.edu] and WebAdvisor [https://wa.kings.edu] are NOT the same.
Each address takes you to a different system.
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Kings'
College homepage ACADEMICS tab Registrar's Office tab Enter your For Faculty
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WebAdvisor WebAdvisor for Faculty Faculty Information
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