POSITION VACANCY

POSITION: Senior Secretary

GRADE: 26

DEPARTMENT: Hafey-Marian Humanities and Social Sciences

POSITION REPORTS TO: Associate Vice President for Academic Affairs

JOB FUNCTION:

Provide clerical and technical support to academic programs in Hafey-Marian Hall, including Criminal Justice/Sociology, English, Foreign Languages and Cultures, History, Philosophy, Political Science, Theatre, and Theology.

ESSENTIAL ELEMENTS:

1. Maintain photocopier and fax machine, along with copier supplies and paper inventory.

2. Assist faculty with the preparation and photocopying and scanning of professional materials (exams, syllabi, instructional materials, abstracts for publication, etc.).

3. Maintain usage records of photocopier and submits departmental charge-backs through the Business Office.

4. Assist faculty with print and electronic correspondence, including faxing and sending recommendation letter mailings for student applications to professional schools.

5. Keep printers, located on each floor, appropriately stocked with printer paper. Inform HELP LINE when printers need new toner cartridges.

6. Order office supplies using Office Max Ordering Program and submit monthly departmental charge-backs through the Business Office.

7. Deliver out-going mail to the College’s post office.

8. Manage student aides assigned to office, including work assignments, time cards, and scheduling.

9. Receive visitors and students as necessary, providing them with appropriate information and assistance.

10. Communicate with Facilities about maintenance issues (heating/cooling, light fixtures, carpeting, etc.).

11. Communicate, as necessary, with other College offices.

NONESSENTIAL ELEMENTS:

1. Perform other duties as assigned.

REQUIRED SKILLS, EXPERIENCE, AND TRAINING

1. Effective written and oral communication.

2. Well-developed interpersonal and organizational skills.

3. Ability to work well with faculty, administrators, staff, and students.

4. Experience with filing, inventory maintenance, and basic record-keeping.

5. Proficiency with the Microsoft Office Suite.

6. Proficiency with the College’s telephone system and with email and WebAdvisor accounts.

INTERESTED APPLICANTS SHOULD COMPLETE A RESUME AND COVER LETTER AND EMAIL IT TO hrjobs@kings.edu.