POSITION VACANCY
POSITION: Administrative
Secretary
GRADE: 27
DEPARTMENT: Career Planning
REPORTS TO: Director of Career
Planning
JOB FUNCTION: Provides
administrative, secretarial, and clerical support for the Office of Career
Planning.
ESSENTIAL ELEMENTS:
1. Opens the office in a timely
manner and receives students, faculty and office visitors, providing them with
appropriate information and assistance.
2. Schedules appointments for the
Director and staff, and makes room reservations. Prepares
purchase orders, check requests, and records payments.
3. Answers and responds to
incoming calls. Receives telephone calls from employers and
others which require the processing of job leads.
4. Maintains confidential student
records and processes requests for the forwarding of placement files.
5. Assists students in utilizing
the Career Resource Center.
6. Applies technical skills for
the preparation of correspondence, monthly newsletters, announcements,
brochures, flyers and reports.
7. Coordinates printing of career
office materials.
8. Compiles data for surveys,
reports and statistical summaries.
9. Processes regular and bulk
mailings.
10. Assists in preparing
materials for workshops and career programs.
11. Operates and arranges service
for office duplicating machines, computers, printers, and other office machines
as required.
12. Communicates with other
college offices and individuals to ensure smooth delivery of services.
NON-ESSENTIAL ELEMENTS:
1. Oversees work of student
aide(s).
2. Performs other duties as
assigned.
REQUIRED SKILLS, EXPERIENCE AND
TRAINING:
Must
have strong communication and organizational skills and an ability to work with
others in a fast paced environment. Experience with Microsoft Office Suite
package necessary. One to three years’ experience and an associate’s
degree preferred.
WORKING
CONDITIONS: Typical office working conditions.
INTERESTED INTERNAL
APPLICANTS SHOULD COMPLETE AN INTER-DEPARTMENT TRANSFER FORM AND RETURN IT TO
THE HUMAN RESOURCES DEPARTMENT NO LATER THAN TUESDAY, MARCH 31ST.