POSITION VACANCY

POSITION: Administrative Secretary

GRADE: 27

DEPARTMENT: Career Planning

REPORTS TO: Director of Career Planning

JOB FUNCTION: Provides administrative, secretarial, and clerical support for the Office of Career Planning.

ESSENTIAL ELEMENTS:

1. Opens the office in a timely manner and receives students, faculty and office visitors, providing them with appropriate information and assistance.

2. Schedules appointments for the Director and staff, and makes room reservations. Prepares purchase orders, check requests, and records payments.

3. Answers and responds to incoming calls. Receives telephone calls from employers and others which require the processing of job leads.

4. Maintains confidential student records and processes requests for the forwarding of placement files.

5. Assists students in utilizing the Career Resource Center.

6. Applies technical skills for the preparation of correspondence, monthly newsletters, announcements, brochures, flyers and reports.

7. Coordinates printing of career office materials.

8. Compiles data for surveys, reports and statistical summaries.

9. Processes regular and bulk mailings.

10. Assists in preparing materials for workshops and career programs.

11. Operates and arranges service for office duplicating machines, computers, printers, and other office machines as required.

12. Communicates with other college offices and individuals to ensure smooth delivery of services.

NON-ESSENTIAL ELEMENTS:

1. Oversees work of student aide(s).

2. Performs other duties as assigned.

REQUIRED SKILLS, EXPERIENCE AND TRAINING:

Must have strong communication and organizational skills and an ability to work with others in a fast paced environment. Experience with Microsoft Office Suite package necessary. One to three years’ experience and an associate’s degree preferred.

WORKING CONDITIONS: Typical office working conditions.

INTERESTED INTERNAL APPLICANTS SHOULD COMPLETE AN INTER-DEPARTMENT TRANSFER FORM AND RETURN IT TO THE HUMAN RESOURCES DEPARTMENT NO LATER THAN TUESDAY, MARCH 31ST.