Position Vacancy
POSITION: Human Resources Office Coordinator
DEPARTMENT: Human Resources
GRADE: (27) Full Time - Non-Exempt
POSITION
REPORTS TO: Director of Human Resources
WORKING
SCHEDULE: Monday – Friday 8:30 a.m. –
4:30 p.m.,
35-hours/week
JOB FUNCTION: This
position provides support to all members of the Human Resources Department and
serves as the primary contact for all phone inquiries and visitors.
ESSENTIAL FUNCTIONS:
- Answers
and responds to telephone and in-person inquiries; interprets and explains
personnel policies and procedures to all College personnel as well as
outside sources regarding college policy in relation to compensation,
vacation, sick time, etc.
- Responsible
for inputting and tracking paid time off through the Datatel and Timetrack
System.
- Monitors
excessive absenteeism and vacation.
- Assists
the Payroll Coordinator with time verification process for payroll.
- Prepares
and assists with bulk mailings.
- Document
management of all employee personnel files by ensuring timely filing of
all relevant documents.
- Distributes
and date stamps all incoming mail & documents for the department.
- Prepares
correspondence for current and incoming employees as directed.
- Reviews
all incoming paperwork for newly hired faculty, staff & student
workers, to ensure all necessary information has been received and
forwards it to appropriate HR staff member.
- Assist
when necessary with processing changes that impact payroll through Datatel System to include; position changes, benefit
changes, promotions, salary changes, new hire information &
terminations.
- Prepares
and posts support staff and administrative positions.
- Administrator
of the SharePoint Open Position Website for all open positions. Updates and maintains the SharePoint
site as needed.
- Prepare
external ads for position openings as needed.
- Processes
all applications and resumes for open positions, including logging,
scanning and issuing the census data card.
- Processes
background check verifications for all current & new employees, and
report any unusual findings to HR supervisors.
- Prepares
and forwards requisitions & change forms to supervisors for new and
changing positions.
- Assists
when necessary with processing benefit enrollment, termination and changes
with insurance carriers and updates information in the human resources
information system for new and current employees. Notifies Benefit Consultant of changes
to benefits.
- Orders
and tracks supplies for the HR Department.
- Processes
all invoices for payment through the Business Office.
- Assists
with the tracking and reviewing of annual performance appraisals.
- Assists
with development and implementation of health and wellness initiatives for
the College.
- Completes
wage verifications when requested.
NON-ESSENTIAL ELEMENTS:
- Perform
other duties as required.
REQUIRED SKILLS, EXPERIENCE AND
TRAINING:
- Associates
Degree in Human Resources Mgt. or related field preferred. Minimum of 2 years progressive experience
working in an office environment. Human Resources experience preferred.
- Proficiency
in using the College’s e-mail system, Web Advisior
Account, Telephone System and thorough Microsoft Office Utilization to
include; Word (including Mail Merge), Excel, Access, PowerPoint, FrontPage
& Publisher.
- Support
skills including, accuracy, word processing, filing and record keeping.
- Ability
to effectively communicate with others and the capacity to meet timely
deadlines is required.
- Excellent
telephone, organizational and interpersonal skills are essential in order
to effectively communicate with all members of the college community and
external constituents.
- Flexibility
in day-to-day assignments and ability to work in sensitive situations with
understanding and compassion.
Confidentiality is required.
- Strong
organizational and math skills.
- Ability
to establish effective working relationships with co-workers, staff and
faculty of the College.
WORKING CONDITIONS: Ability to sit for long periods of time.
Ability to stand, reach, walk, bend, stoop, and
twist. Finger
dexterity. Ability
to occasionally lift 10-15 lbs. Typical office working conditions.
Revised: 4.15
INTERESTED APPLICANTS SHOULD COMPLETE A KING’S COLLEGE
APPLICATION, COVER
LETTER AND RESUME AND SEND TO hrjobs@kings.edu.
Email Subject Line: HR Office
Coordinator