POSITION VACANCY
POSITION: Administrative Secretary/Office Manager
GRADE AND SALARY: 27
DEPARTMENT: Campus Ministry
SCHEDULE: Full time 10 months
POSITION REPORTS TO: Director of Campus Ministry
JOB FUNCTION: Manages the Campus Ministry Office and provides secretarial services for Campus Ministry and the Shoval Center.
ESSENTIAL ELEMENTS:
1. Manages the Campus Ministry Office.
2. Provides secretarial support for the Office of Campus Ministry.
3. Greets visitors and answers the phone in the Campus Ministry Office.
4. Prepares, files, and retrieves documents.
5. Guides and trains student aides in office practices and procedures.
6. Ensures that the office area, chapel, sacristy and Moreau Auditorium are in proper order.
7. Sets up before and cleans up after weekday liturgies.
8. Oversees the care of the chapel linens and liturgical vestments.
9. Counts various monetary collections and deposits the proceeds in the Business Office.
10. Reconciles office expense records with budget reports.
11. Orders supplies for the chapel, office and kitchenette, i.e., candles, altar breads, wine.
12. Informs Security of after-hours and special events in the Chapel building.
13. Coordinates with Conference and Events in scheduling events using Campus Ministry facilities.
14. Schedules daily Mass offerings and presiders.
15. Provides Mass cards, maintains supply on hand, and keeps proper records.
16. Prepares letters, invitations and announcements for all Campus Ministry events as requested.
17. Assists in informing King’s Today, The Crown and WKRC concerning Campus Ministry events.
18. Attends Campus Ministry staff meetings.
19. Assists as needed in the preparation of liturgical aids and the weekly bulletin.
20. Assists in maintaining and updating the Campus Ministry webpage, and bulletin boards
B. Related to the Shoval Center
1. Coordinates
process for obtaining and filing Clearances for students engaged in
service-learning placements with minors.
2.
Help recruit students to engage in service-learning and other service
programs.
3.
Help facilitate initial contacts between students and nonprofits.
4.
Maintain contact with students, faculty, and community partners throughout
service-learning projects, to ensure completion and quality of projects.
5.
Assist the Shoval Center in the collection, analysis,
and publicity of surveys related to service-learning and other service
programs.
6.
Participate as needed in meetings of the Shoval
Center staff and the Service-Learning Project Team
NON-ESSENTIAL ELEMENTS:
1. Performs other duties as assigned.
REQUIRED SKILLS, EXPERIENCE AND TRAINING:
1.
Well-developed
interpersonal skills. Ability to get
along with diverse personalities.
2.
Proficiency in using
the College’s e-mail system, Web Advisior Account,
Telephone System and thorough Microsoft Office Utilization to include; Word
(including Mail Merge), Excel, Access, PowerPoint, FrontPage & Publisher.
3.
Support skills
including, accuracy, word processing, filing and record keeping.
4.
Ability to effectively
communicate with others (written and verbal) and the capacity to meet timely
deadlines is required.
5.
Excellent telephone,
organizational and interpersonal skills are essential in order to effectively
communicate with all members of the college community and external
constituents.
6.
Flexibility in
day-to-day assignments and ability to work in sensitive situations with
understanding and compassion. Confidentiality is required.
7.
Strong organizational
and math skills.
8.
Ability to establish
effective working relationships with co-workers, staff and faculty of the
College.
WORKING CONDITIONS: Ability to sit for long
periods of time. Ability to stand, reach, walk, bend, stoop, and twist. Finger
dexterity. Ability to occasionally lift 10-15 lbs. Typical office working
conditions.
Campus Ministry Administrative Secretary/Office Manager 6/17
INTERESTED APPLICANTS SHOULD COMPLETE AN ON-LINE
APPLICATION.